GDPR Privacy Notice

Matt Slinger: North Point GG Ltd, Company Number 04038573, 1 City Approach, Albert St, Manchester, M30 0BG

North Point GG Ltd is committed to protecting the privacy of our clients, candidates and website users. We aim to provide a safe and secure experience. We make every effort to ensure that the information we receive remains private and is used solely for the purposes outlined.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) replaces the Data Protection Regulation (Directive 95/46/EC) from 25 May 2018. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

What is personal data?

Personal data is data that can identify you as a living individual.  There is general personal data such as name, address, National Insurance number and online identifiers/location data.  There is also sensitive personal data which includes information on physical and mental health, sexual orientation, race or ethnic origin, religious beliefs, trade union membership and criminal records. Sensitive personal data must be protected to a higher level.

Who we are and what we do

North Point GG Ltd is a recruitment agency and recruitment business as defined in the Employment Agencies Act 1973. We collect the personal data from the following types of people to allow us to undertake our business;

  • Prospective and placed candidates for permanent or temporary roles;

  • Prospective and live client contacts (including referee contacts provided by candidates);

  • Supplier contacts to support our services;

  • Employees, consultants, temporary workers and contractors;

 

We collect information about you to carry out our core business and ancillary activities.

 

What information does the organisation collect?

 

Candidates

The organisation collects a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number;

  • details of your qualifications, skills, experience and employment history;

  • information about your current level of remuneration, including benefit entitlements;

  • information about your entitlement to work in the UK; and

  • your marketing preferences.

 

The organisation collects this information in a variety of ways. You may have applied directly to us or we may have found your details from a jobs board or social networking site.

Where you are a Candidate and we have obtained your personal data from a third party such as an online job board, it is our policy to advise you of the source when we first communicate with you.

Clients

We may collect your personal data in the course of our dealings and this may include the following:

  • Your contact information, which may include your full name, job role, contact telephone number and email

  • Your statements and opinions about candidates and/or other personnel e.g. a reference

  • Information relating to our relationship with you or the party for whom you work including records of any meetings or discussions

  • Your marketing preferences

 

The organisation collects this information in a variety of ways. We may have obtained your personal data from (please note this list is not exhaustive) you, staff or other representatives of the organisation you represent, social networking sites, candidates and the public domain.

 

How we will use your personal data?

 

Candidates

The processing of your personal information may include:

  • Collecting and storing your personal data, whether in manual or electronic files

  • Notifying you of potential roles or opportunities

  • Assessing and reviewing your suitability for job roles

  • Introducing and/or supplying you to actual or potential Clients

  • Engaging you for a role with us or with our Clients, including any related administration e.g. timesheets and payroll

  • Collating market or sector specific information and providing the same to our Clients

  • Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment Services

  • Providing information to regulatory authorities or statutory bodies, and our legal or other professional advisers including insurers

  • To market our Recruitment Services

  • Retaining a record of our dealings

  • Establishing quality, training and compliance with our obligations and best practice for the purposes of backing up information on our computer systems.

 

Clients

We will process your personal data in the context of our dealings with the third party for whom you work and as part of our Recruitment Services. Processing may include:

  • Collecting and storing your personal data, whether in manual or electronic files

  • Using the data to communicate with you

  • Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment Services

  • Actions necessary to further any obligation on us pursuant to a contract between ourselves and the third party you work for

  • Collating market or sector specific information and providing the same to our clients

  • Providing information to regulatory authorities or statutory bodies and our legal or other professional advisers including insurers

  • Retaining records of our dealings with you and the organisation whom you represent

  • Establishing quality, training and compliance with our obligations and best practice

 

Legal basis for the processing

Our legal basis for the processing of personal data is our legitimate interests, although North Point GG Ltd will also rely on contract, legal obligation and consent for specific uses of data. We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

 

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.  Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).

Legitimate Interest

The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process.

As a recruitment business and recruitment agency North Point GG Ltd introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs North Point GG Ltd require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business North Point GG need to record the personal data of prospective candidates and client contacts.

Where the organisation relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of candidates or clients and has concluded that they are not.

Consent

Candidates

We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific role you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for that role. In other cases, you may have provided your written or verbal consent to the use of your data for a specific reason such as receiving marketing updates on some of our additional services.

You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Clients

We may process your personal data on the basis that you have consented to us doing so for a specific purpose.  For example, if you have provided your contact details in order that we may use these to provide you with details of our additional services, you may have consented to our processing of the data for that purpose. In other cases, you may have provided your written or verbal consent to the use of your data for a specific reason, for example for requesting references from you.

You may withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations.  Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Who has access to data?

We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your personal information include:

  • Clients (or a nominated party acting on behalf of our clients) for the purpose of introducing candidates to them

  • Candidates for the purpose of discussing job opportunities to them, the arranging of interviews and engagements

  • Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us

 

Automated decisions

We may use software to review the personal data of individuals recorded on our database, or who have applied for specific roles. The software may determine suitability for a specific role via targeted questions relating to the role, and/or may identify and select individual personal information according to the stored characteristics. For example, the software may enable us to quickly identify individuals from our database who have specific skills, e.g. a scientist and exclude individuals whose characteristics do not match particular requirements of a job role.

Where we use software to assist us with our assessment of your suitability for a particular job role and you consider that any such assessment has been made wrongly or incorrectly, you may ask for an explanation.

Transfer of data

The data that North Point GG collect from you may be transferred to a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. By submitting your personal data, you agree to this transfer or processing. North Point GG will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

Where your personal data is stored

All information you provide to us is stored on our secure servers.

How does the organisation protect data?

North Point GG Ltd takes the security of your data seriously. It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice.

Cookies

Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.

By using our Website, you are agreeing to the use of cookies as described.

For how long does the organisation keep data?

North Point GG Ltd will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.

North Point GG do the following to try to ensure our data is accurate:

  • When making an introduction North Point GG Ltd check that North Point GG Ltd have accurate information about you

  • North Point GG keep in touch with you so you can let us know of changes to your personal data

  • North Point GG make use of external websites (e.g. LinkedIn) to verify the information about you.

 

The criteria North Point GG use to determine whether North Point GG should retain your personal data includes:

  • the nature of the personal data

  • its perceived accuracy

  • our legal obligations

  • whether North Point GG have been active with you as part of our general recruitment service (e.g. discussing roles with you, arranging interviews or placing you in a new role)

  • our recruitment expertise and knowledge of the industry by country, sector and job role

 

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;

  • require the organisation to change incorrect or incomplete data;

  • require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;

  • object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing;

  • request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it;

  • request that direct marketing by us to you is stopped; and

  • ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.

 

If you would like to exercise any of these rights, please contact matt.slinger@wearenorthpoint.com

 

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner, registration number Z2698717.

 

Access to information

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. North Point GG Ltd also encourage you to contact us to ensure your data is accurate and complete.

A subject access request should be submitted by email to matt.slinger@wearenorthpoint.com

Changes to this Privacy Notice

This Privacy Notice is regularly reviewed and may be updated from time to time to reflect changes in our business, or legal or commercial practice.  Where an update is relevant to our processing of your data, we shall notify you of the same.

Contact

Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to Matthew Slinger, North Point GG Ltd, 1 City Approach, Albert St, Eccles, M30 0BG or via email to matt.slinger@wearenorthpoint.com